Most rebar shipment discrepancies are discovered after delivery — when it's already too late. A checklist covering everything from the truck's arrival to final settlement, for a proper load inspection.
A warehouse operator unloads a rebar shipment, signs the receipt, and the driver leaves. Three days later, when preparing the shipment for an order, they notice that several bars in the shipment have different roll marks and that their appearance is also different. By then, there is no driver to speak with and no document proving that these bars were already in this condition at the time of delivery. This is exactly the moment when a simple checklist could have prevented everything.
Why Most Discrepancies Are Discovered Late
Shipment inspection is usually either not performed at all or is carried out too late, when the shipment has already been mixed with the warehouse inventory. At that point, even if you find a discrepancy, proving that it relates to this particular shipment is practically impossible. The solution is to move the inspection to the moment when everything is still traceable: the exact time of delivery.
| Stage | What to Check | Why This Moment, Not Later |
|---|---|---|
| Before the truck arrives | Compare the official invoice, pro forma invoice, and waybill for size, quantity, and price | After unloading, comparing the documents with the actual shipment becomes practically impossible |
| Upon arrival, before unloading | Record the total shipment weight on the weighbridge; check the vehicle and driver’s details against the waybill | After the bundles are opened, the weighing can no longer be proven |
| During unloading | Count the bars and check the roll mark on several bars from different parts of the shipment | A shipment mixed from multiple sources can only be detected at this moment |
| After unloading, before settlement | Inspect the rebar’s appearance and the identification plates on the bundles | After settlement, your bargaining leverage is practically gone |
| In case of a discrepancy | Contact the seller before making any payment and document the discrepancy | Early payment means implicitly accepting the current conditions |
Step by Step, from Before the Truck Arrives to Settlement
- Before the truck arrives: Place the pro forma invoice, official invoice, and waybill side by side and compare the size, quantity, and price against one another.
- Upon arrival: Record the total shipment weight on a weighbridge, preferably a third-party weighbridge, before opening any bundle.
- During unloading: Count the bars and check the roll mark on several bars from different parts of the shipment, not just the top layer.
- After unloading: Inspect the shipment’s overall appearance for cracks, peeling, and rust, and do not remove the identification plates from the bundles.
- In case of a discrepancy: Before payment or final settlement, gather the necessary documentation, including photos and the weighbridge ticket, and contact the seller.
Proper inspection is carried out at the moment of delivery, not after the shipment has been moved and mixed in the warehouse.
Why Checking Only the Top Layer of the Shipment Is Not Enough
One of the most common forms of discrepancy is a shipment mixed from several different sources: part of the shipment meets the standard, while another part, usually hidden in the middle or underneath, comes from an unreliable source. If you look at only a few of the top bars, this type of discrepancy can easily go unnoticed. That is why the roll mark must be checked at scattered points throughout the shipment, not only where it is easiest to access.
When You Actually Find a Discrepancy
- Speak with the driver or the seller’s representative at that moment, not after they have left.
- Take photos of the shipment and the weighbridge ticket; these documents will be the most important evidence in any subsequent follow-up.
- Delay final settlement until the discrepancy has been clarified, rather than paying first and following up afterward.
A short checklist, if followed in the correct order, costs less than any dispute that may later arise with a customer or a factory. In the rebar market, actual weight and quality always have the final say, not the figure written on the invoice.
Frequently Asked Questions
چه زمانی باید وزن بار میلگرد را چک کنیم؟
قبل از باز کردن بسته‌ها و بلافاصله بعد از ورود کامیون، ترجیحاً روی باسکول شخص ثالث. وزن‌کشی بعد از تخلیه و مخلوط‌شدن بار با موجودی انبار عملاً بی‌فایده است.
چرا باید رول‌مارک چند شاخه از نقاط مختلف بار را بررسی کرد؟
چون بار مخلوط از چند منبع یا کیفیت مختلف، یک نشانهٔ رایج تقلب است. بررسی فقط لایهٔ رویی بار ممکن است این مغایرت را نشان ندهد.
اگر بعد از تحویل بار مغایرتی پیدا کردیم چه کار کنیم؟
قبل از هرگونه تسویهٔ نهایی، موضوع را مستند کنید (عکس، برگهٔ باسکول) و با فروشنده تماس بگیرید. تسویه کردن پیش از روشن‌شدن مغایرت، امکان پیگیری بعدی را عملاً از بین می‌برد.
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